Employment Eligibility Certification (Form I-9)
NOTICE: TO ALL APPLICANTS FOR UNIVERSITY EMPLOYMENT
The Immigration Reform and Control Act requires every employer to obtain a Form I-9, employment eligibility certification, from every employee hired or rehired. In addition, employers are required to inspect documents which employees must present to support the Form I-9. Note that the Form I-9 is required of everybody, citizens and aliens alike. The federal government requires that employers complete the I-9 process within three (3) business days of the hire date or by the end of the first day if the employment is to last less than three days.
Thus, you cannot be hired, rehired, or paid until you complete the I-9 process. Employees who begin work, in violation of this policy, prior to employment eligibility clearance will not be paid for such service until completion of the I-9 and are not eligible for a salary advance until the I-9 is completed.
WHAT YOU MUST DO
U.S. Citizens and Permanent Residents (Hire Process):
The Employment Service Center (Phone: 313 577-2010), Suite 1900, Academic/Administrative Building (AAB), is responsible for Form I-9 preparation. AAB is located at 5700 Cass Avenue, on the northeast corner of Cass and Palmer. Public parking is available across the street in Parking Structure I. You must report to this office between the hours of 8:30 a.m. and 5:00 p.m.
U.S. Citizens and Permanent Residents (Remote Hire Process):
On occasion, an employee will work at a remote or off-site location and, therefore, is not able to present original documents to a WSU representative for inspection. In such instances, the Employment Service Center will authorize an individual to act as an agent of the university for the purpose of completing the Form I-9.
Authorized Agent Form 
Non-Resident Aliens:
The Office of International Students and Scholars (OISS) is also responsible for Form I-9 preparation. Contact information for OISS follows:
Office of International Students and Scholars
42 W. Warren, 416 Welcome Center
Detroit, MI 48202
Telephone: (313) 577-3422
Fax: (313) 577-2962
E-mail: oissmail@wayne.edu
FREQUENT PROBLEMS AND HELPFUL ADVICE
Please visit the U.S. Citizenship and Immigration Services website at http://www.uscis.gov/files/form/i-9.pdf for a list of acceptable documents required to complete Form I-9.
- The name on your documents must be the same as on the Form I-9 (either present or birth name). If the names are not the same, you must present evidence of the change, such as a marriage license or court order.
- A birth certificate must be issued by a State, county, or municipal authority and bear a seal or other certification. A certified copy of a birth certificate is an acceptable document.
- A Social Security card must be original. It does not have to be the first card you were issued, but it must be issued by the Social Security Administration. It cannot be a plastic or metal replica. It cannot have "not valid for employment purposes" printed on it.
- If your Social Security card has been lost or destroyed, it is easy to obtain another card and usually takes about ten days from the date you apply for it. Contact the Social Security Office that is the most convenient for you.
- All presented documents must be originals. Photocopies are not acceptable.